New I-9 Form to be Launched on August 1, 2023
On July 21, 2023. the U.S. Department of Homeland Security (DHS) moved to modernize employment eligibility verification, taking additional steps to provide certainty and flexibility for American businesses. Rather than examining an employee's identity and employment authorization documents in person, employers who participate in E-Verify and are in good standing will have the option to conduct verification electronically and with a live video call interaction. This will be a different flexibility than what the current DHS has provided for Employers.
On May 11, 2023 the President determined that the Covid-19 pandemic was no longer an emergency. As a result, that prompted The US Immigration and Customs Enforcement (ICE) to announce that “Normal Operations are Resumed”. Employers will have 30 days to comply with Form I-9 employment eligibility verification physical document examination requirements when COVID-19 flexibility end on July 31, 2023.
There will be no more extensions! Employers will have 30 days to review all the documents used during the Covid Pandemic flexibility decision March 20, 2020.While the emergency COVID-19-related I-9 flexibility is ending, DHS is still considering alternative procedures for examining I-9 documents. On August 18, 2022, DHS issued a proposed rule on this topic and is reviewing all the comments it received.
Course Outline:
• Learn what other requirements are part of the decision.
• Learn how best practice is when reviewing documents before the August 30, 2023 Deadline.
• Learn how the required Notice of proposed rulemaking (NPRM) by DHS can help create more flexibility in the future
• Learn that you must still have a remote policy as part of the requirements.
• Learn how to conduct an internal audit now to make the changes easier.
• Learn how to properly use the Additional Information Field when it comes to reviewing documents.
• Learn how to review documents if they are different than the original IDs used.
• Learn how to effectively review IDs to meet requirements.
• Learn if the Hybrid workforce is eligible for the requirements.
• Learn what options Employers have to review documents remotely.
• Learn if using a notary will assist Employers with reviewing IDs
• Learn how training of staff will be critical to meet the requirements.
Learning Objective
For at least a year, DHS and immigration attorneys have been encouraging employers who have been using the temporary flexibility to prepare for the end of that program. On May 1, 2023, the White House announced that the COVID-19 Public Health Emergency would end on May 11, 2023, thus means that DHS has considered Normal Operations are resumed. Now, with less than three months to go, all Employers must prepare for compliance.
Who can Benefit:
• All Employers
• All Employer Representatives
• Business Owners
• Company Leadership
• Compliance professionals
• HR Professionals
• Managers/Supervisors
• Employers in all industries
